Rental Request Form Rental Request Form Requests are not considered confirmed until you receive a booking number from our agents, Monday - Friday 8am - 4pm (excluding holidays). 1Renter Information2Rental Information3Meeting Rooms4Catering5Protocols Rental Type Registered Non-Profit Business/Private Are you making this request on behalf of an organization? Yes No Name/Organization Mailing Address Street Address City State / Province / Region ZIP / Postal Code AfghanistanAlbaniaAlgeriaAmerican SamoaAndorraAngolaAnguillaAntarcticaAntigua and BarbudaArgentinaArmeniaArubaAustraliaAustriaAzerbaijanBahamasBahrainBangladeshBarbadosBelarusBelgiumBelizeBeninBermudaBhutanBoliviaBonaire, Sint Eustatius and SabaBosnia and HerzegovinaBotswanaBouvet IslandBrazilBritish Indian Ocean TerritoryBrunei DarussalamBulgariaBurkina FasoBurundiCabo VerdeCambodiaCameroonCanadaCayman IslandsCentral African RepublicChadChileChinaChristmas IslandCocos IslandsColombiaComorosCongoCongo, Democratic Republic of theCook IslandsCosta RicaCroatiaCubaCuraçaoCyprusCzechiaCôte d'IvoireDenmarkDjiboutiDominicaDominican RepublicEcuadorEgyptEl SalvadorEquatorial GuineaEritreaEstoniaEswatiniEthiopiaFalkland IslandsFaroe IslandsFijiFinlandFranceFrench GuianaFrench PolynesiaFrench Southern TerritoriesGabonGambiaGeorgiaGermanyGhanaGibraltarGreeceGreenlandGrenadaGuadeloupeGuamGuatemalaGuernseyGuineaGuinea-BissauGuyanaHaitiHeard Island and McDonald IslandsHoly SeeHondurasHong KongHungaryIcelandIndiaIndonesiaIranIraqIrelandIsle of ManIsraelItalyJamaicaJapanJerseyJordanKazakhstanKenyaKiribatiKorea, Democratic People's Republic ofKorea, Republic ofKuwaitKyrgyzstanLao People's Democratic RepublicLatviaLebanonLesothoLiberiaLibyaLiechtensteinLithuaniaLuxembourgMacaoMadagascarMalawiMalaysiaMaldivesMaliMaltaMarshall IslandsMartiniqueMauritaniaMauritiusMayotteMexicoMicronesiaMoldovaMonacoMongoliaMontenegroMontserratMoroccoMozambiqueMyanmarNamibiaNauruNepalNetherlandsNew CaledoniaNew ZealandNicaraguaNigerNigeriaNiueNorfolk IslandNorth MacedoniaNorthern Mariana IslandsNorwayOmanPakistanPalauPalestine, State ofPanamaPapua New GuineaParaguayPeruPhilippinesPitcairnPolandPortugalPuerto RicoQatarRomaniaRussian FederationRwandaRéunionSaint BarthélemySaint Helena, Ascension and Tristan da CunhaSaint Kitts and NevisSaint LuciaSaint MartinSaint Pierre and MiquelonSaint Vincent and the GrenadinesSamoaSan MarinoSao Tome and PrincipeSaudi ArabiaSenegalSerbiaSeychellesSierra LeoneSingaporeSint MaartenSlovakiaSloveniaSolomon IslandsSomaliaSouth AfricaSouth Georgia and the South Sandwich IslandsSouth SudanSpainSri LankaSudanSurinameSvalbard and Jan MayenSwedenSwitzerlandSyria Arab RepublicTaiwanTajikistanTanzania, the United Republic ofThailandTimor-LesteTogoTokelauTongaTrinidad and TobagoTunisiaTurkmenistanTurks and Caicos IslandsTuvaluTürkiyeUS Minor Outlying IslandsUgandaUkraineUnited Arab EmiratesUnited KingdomUnited StatesUruguayUzbekistanVanuatuVenezuelaViet NamVirgin Islands, BritishVirgin Islands, U.S.Wallis and FutunaWestern SaharaYemenZambiaZimbabweÅland Islands Country Primary Contact Name Primary PhonePrimary Email Secondary Contact Name Secondary PhoneSecondary Email Event Name (to appear on display board) Date of EventMonth123456789101112Day12345678910111213141516171819202122232425262728293031Year202420232022202120202019201820172016201520142013201220112010200920082007200620052004200320022001200019991998199719961995199419931992199119901989198819871986198519841983198219811980197919781977197619751974197319721971197019691968196719661965196419631962196119601959195819571956195519541953195219511950194919481947194619451944194319421941194019391938193719361935193419331932193119301929192819271926192519241923192219211920Number of People Event Start Time : Hours Minutes AM PM AM/PM Event Finish Time : Hours Minutes AM PM AM/PM Set Up Start Time : Hours Minutes AM PM AM/PM Please check event type and briefly describe your rentalEvent Type Community Event Meeting room / Workshop Other Additional Info Meeting room(s) Requested 1. MHP Multipurpose Room (Room 2156A). Capacity 50 2. MHP Boardroom (Room 2156B). Capacity 12 3. MHP Theatre Room (Room 2156C). Capacity 50 Complimentary Items Podium (max 1) Stacking Chair(s). Enter quantity below. Will provide for # of participants indicated. Flip Chart Stand Quantity (max 2) Small Rectangular Tables (seats 2) Only Available for Room 2156A. Quantity Available: 20 Projector & Drop-Down Screen. Quantity Available: 2 Smart Board (MHP Multipurpose). Quantity Available: 1 Smart TV with HDMI (MHP Boardroom only) 2156B. Quantity Available: 1 Number of Stacking Chairs required Equipment/Audiovisual available for rent Flip Chart Paper Pad ($5) Microphone(s) ($10 per day). Enter below if needed. Table Linens (white only). Rectangular ($7 each). Enter quantity below if needed. Number of microphones needed (max 3) Number of days microphones needed Number of table linens needed Please provide a diagram of how you would like the set up to be. The layouts below are for the multipurpose room only. Theatre Classroom Boardroom U-shaped Additional Comments Catering OptionsIndicate number of people requesting Vegan Indicate number of people requesting Gluten Free Indicate number of people requesting Dairy Free Catering menu options will be sent for approval. Please check off each box required for the options below.Day 1 Morning Nutrition Break Lunch Catering Afternoon Nutrition Break Dinner Catering Day 2 Morning Nutrition Break Lunch Catering Afternoon Nutrition Break Dinner Catering Day 3 Morning Nutrition Break Lunch Catering Afternoon Nutrition Break Dinner Catering Day 4 Morning Nutrition Break Lunch Catering Afternoon Nutrition Break Dinner Catering Day 5 Morning Nutrition Break Lunch Catering Afternoon Nutrition Break Dinner Catering Day 6 Morning Nutrition Break Lunch Catering Afternoon Nutrition Break Dinner Catering Day 7 Morning Nutrition Break Lunch Catering Afternoon Nutrition Break Dinner Catering Protocols for renting the Multipurpose Room at MHP: Please use main entrance for parking. Rear entrance is reserved for staff only. Sweetgrass (smudging) must be done in the Gathering Circle area (switch activated for vent) or outdoors as to not activate the fire alarms. MHP does not provide ceremonies as a service. Our operational hours are daily 10 am – 5pm. Please provide our staff with an Itinerary or prior notice of hours needed in advance if your hours are not within this time. Reminder that you cannot smoke within 10 meters of the park entrance. Please do not leave children unattended. Small dogs and service dogs allowed in Park. Service dog must be on a leash and must be cleaned up after. Please inform the staff if you are going to use the Gathering Circle area or do a tour. Please enter your name below (as signature). A staff person will contact you within two business days o help you with your rental request.Signature (full name)
